How it works
From scattered context to a clear next step.
KayEA follows one journey: the sources you approve, context with evidence, a useful briefing or draft, your decision, and action only within the limits you set.
- Approved sourcesYou choose each account and what is included.
- Context with evidenceKept with its source, so every answer can be checked.
- Briefing or draftPrepared for you, and clearly marked as prepared.
- Your decisionYou decide what happens next.
- Authorized actionWithin limits you set.
1 · Sources
You choose what KayEA can read.
Each connection is a separate choice: this email account, that calendar, these meeting notes. Connections start read-only. Reading private information is significant access, so KayEA shows what is connected, how far back it reaches and how recently it was checked.
A connected account is not the same as a complete one. When an import is partial or out of date, KayEA says so.
- Email, calendars and contactsEvery account you use, personal and work.
- Meeting notes and team chatWhat was said, decided and promised.
- Files and financesDocuments, statements and the numbers that matter.
- Social media and the newsWhat is being said about you, your company or your cause.
- Home and other systemsSmart-home devices, security and the tools you run.
- And more as they open upKayEA uses standard connections, so the list keeps growing as your favourite tools allow it.
2 · Context with evidence
Kept with its source, so you can check it.
What comes in is stored with a link back to where it came from. KayEA keeps the difference between what was actually said, what it has summarized and what it has inferred. When you correct something, the correction is kept alongside the original rather than replacing it.
The aim is a lasting record of your context, a kind of second brain. It is only as complete as the sources you connect, and KayEA is built to tell you where the gaps are.
- Remembered“The treasurer wrote on Tuesday that the date is the 14th.”
- Inferred“That probably means the invitation is out of date.”
- Missing“I have only part of the record before March.”
- Conflicting“That conflicts with the earlier decision.”
3 · Briefings and drafts
Ask Kay. Get something you can use.
Meet Kay, your executive assistant in KayEA. Talk by voice or text from your phone. Kay brings related threads together and returns a usable result: a briefing before a meeting, a commitment recovered from an earlier conversation, a draft that reflects the context, and a clear warning when something is missing.
Kay can disagree. “I recommend waiting” is a useful answer.
Three decisions today, one meeting worth preparing for, and a birthday on Saturday.
“What do I need before the board call?” The previous minutes, two open questions and a date that doesn’t agree.
Three follow-ups drafted from the notes, waiting for review. None sent.
“The recital moved to six. Your 5:30 call now overlaps it. Want me to prepare a note asking to move the call?”
Illustrative day with invented details.
4 · Your decision
Recommendations, not decisions made for you.
KayEA weighs what reaches it for urgency and importance across work, family and community. A family commitment doesn’t automatically lose to the loudest work message. You see the recommendation first, and you decide.
Example: the treasurer’s question, with the background and a draft reply ready to review.
Example: the strategy session. KayEA suggests a time before the week fills. Your calendar is unchanged.
Example: gala venue options. KayEA suggests who could take it. No one is contacted.
Example: three conference invitations. Noted for later. Nothing is declined or deleted.
5 · Authorized action
Reading, preparing and acting are different permissions.
When you allow it, Kay moves from preparing work to doing it: moving a meeting, sending a reply, paying a routine bill, archiving work you don’t need. Each kind of action is its own permission, with a named target, clear limits and a truthful result.
For routine tasks you can give a standing permission, with limits you can review and take back. Consequential actions can always wait for you.
Friday at nine is available. May I move the meeting and send the updated invitation to the same attendees?
Yes.
Done. The meeting is now Friday at nine, and the updated invitation went to the same attendees.
Plain status words
“Prepared” never means “sent.”
Every piece of work shows where it stands, in words that mean one thing each.
- PreparedKay has drafted it. Nothing has left KayEA.
- Waiting for approvalIt needs your decision before anything happens.
- SentIt went out, with a record of when and to whom.
- FailedIt did not happen, and Kay says why.
6 · Delegation
Specialists for big jobs, and the people who help you.
For larger jobs, such as a board presentation, the month’s books or a cleanup of a shared drive, Kay briefs AI specialists from your context, checks their work and brings it back for your review.
When you’re ready, invite the people who already help you, such as an executive assistant or a family member, with access scoped to their role and approved by you.
